Minutes from the First Annual General Meeting of
The City of Winchester Pipes & Drums
October 12, 2003
Members in attendance: John Taylor, Bob Ferguson, Susan Saxton, John Maxfield, Jim Gordon, Geoff Byrd, Dwain Whittington, Mike Jeffries, Tim McDow, Jimmy Gordon and Dooley Pettie.
6:40 Meeting called to order by John Taylor who opened with a brief agenda.
The floor was then opened to correction of the By-Laws
6:55 John Maxfield proposes that the wording “annual meeting of the Board of Directors” in Article II, Section 1 be replaced by “annual general meeting of the members.” Those in attendance accepted the proposal.
7:00 John Taylor proposes that the length of terms for all officers be amended to one year. Those in attendance accepted the proposal.
7:08 John Taylor proposes that Article III, Section 1 be amended to reflect the change in election of officers from the Board of Directors to the membership. Those in attendance accepted the proposal.
7:15 John Taylor proposes that the role of President should be defined in Article VI, Policy III as follows: The President should be the administrative head of the band. The President should chair business meetings and generally direct band activities. Those in attendance accepted the proposal.
7:25 John Maxfield proposes the removal of the second sentence in Article VI, Policy III, Item H, Subparagraph 1 because of redundancy. Those in attendance accepted the proposal.
7:40 Dooley Pettie proposes that all officer appointments be replaced by nominations by the proper leadership and election by a majority vote of the members. Those in attendance accepted the proposal.
7:45 Mike Jeffries proposes the removal of the first part of the sentence in Article VI, Policy II, paragraph 2, that states that the band cannot accept payment from the City of Winchester for performances. Those in attendance accepted the proposal.
7:46 Bylaws accepted unanimously as amended. Dwain Whittington was elected to make the proposed amendments.
7:47 Jim Gordon nominated and elected to the office of President.
7:48 Dwain Whittington nominated and elected to the office of Secretary.
7:48 Jim Gordon nominated and elected to the office of Treasurer.
7:49 Dooley Pettie nominated and elected as the third Director.
7:50 John Taylor nominated and elected as Pipe Major.
7:51 Bob Ferguson nominated and elected as Drum Sergeant.
7:52 Pipe Major John Taylor nominates Tim McDow as Pipe Sergeant, Barrett Norris as Drum Major, and Jim Gordon as Quartermaster. The members elected each nominee.
7:55 Jim Gordon floors a proposal for accepting a donation of and raffling off a 1934 Chrysler.
8:00 John Taylor moves to accept the concept of the raffle and have Jim Gordon explore the legality and feasibility of the idea.
8:05 Dooley Pettie brings to the floor a discussion on dues. Jim Gordon asks that each member bring their proposals for amount of dues to the next practice.
8:10 Meeting adjourned.